Staff health and wellbeing data requests

The majority of requests to our staff health and wellbeing department receive are from current or ex-employees requesting 'proof of vaccination status'. Staff, either within or outside of the organisation, usually request this type of information when they are starting a new job. 

When someone requests a copy of their occupational health records we need the below information in order to process the request. 

  • First name and surname (including any previous names if you were employed when you used that name)
  • Date of birth
  • Current home address (including any previous addresses if you have moved house since working for the Trust)
  • Signature
  • How you would like to receive the information e.g. collection in person, electronically by email, or by post

Collection in person from the department is recommended. 

If the information is emailed to a non NHS.net email account, the documentation will be password protected. If the information is sent out in the post, it will be mailed as recorded delivery.

How to make a request

You can make a request to our staff health and wellbeing department by:

Email requests must include signed documentation (e.g. signed, scanned and then emailed). 

We aim to process requests for information within 21 days of receipt, however if the request is from an ex-employee whose medical records may have been archived, this can take up to one calendar month. 

If we have any issues supplying the requested information, a member of the health and wellbeing department will contact you. 

To apply for your immunisation record, please download and complete the SARS Request for Immunisation Records Form.